Minutes of the Annual General Meeting Held on Tuesday 22 April 2014

Attendees:

Committee – Paul Flynn, Daniel Lord Gavin Mears, Bruce Nagle, and Joseph Roppolo

Members – Ben Bagshaw, Mitchell Coidan, Joel Larsen, Sheriff Mouakkassa and Mark Robinson

Apologies: Robert Lumb, Dooky Dook

The Club President – Gavin Mears, opened the Meeting at 0737pm.

Agenda:
1. Confirm minutes of the last AGM,
2. Receive Treasurers and Presidents report,
3. To consider, and if thought fit, to pass the special resolutions
4. Elect Office Bearers, and
5. General Business

Items of business were as follows:

Minutes
1. Minutes of the previous meeting were presented by the Secretary (Daniel Lord).
Motion to accept: Mitchell Coidan, Seconded: Joseph Roppolo
Accepted unanimously.

Reports
2. The Treasurer (Paul Flynn) presented the financial statement and report to the meeting including providing guidance to the assembly on a few minor questions on the detail including the differences in term created by the shifting of the financial year to now end in March each year in place of the preceding June. A copy of the report is provided as Attachment A. Paul also advised that SX Media have now formally signed on to sponsor the Sydney Rangers as our new media partner.
Motion to accept: Sheriff Mouakkassa, Seconded: Mitchell Coidan
Accepted unanimously.

3. The President (Gavin Mears) presented his report of the club over the previous year and moreover his term as president (8 years) as a final farewell to the club on his retirement as president.
Motion to accept: Mark Robinson Seconded: Sheriff Mouakkassa
Accepted unanimously.

Special Resolutions
4. Mitchell Coidan put forward the following special resolutions:

SPECIAL RESOLUTION 1
That the Constitution of Sydney Rangers Football Club Inc. is amended to read as follows:
Adding new Rule 4.2(d) to read as follows:

“4.2 A person who qualifies for membership may be admitted to any one of the following classes of membership, subject to payment of the admission fee and annual subscription applicable for the relevant class of membership
(a) Full Playing Member
(b) Social Playing Member
(c) Supporter Member
(d) Affiliate Member; or”

Thereby, amending existing Rule 4.2(d), such that it moves to become new Rule 4.2 (e) and reads as follows;

“4.2 A person who qualifies for membership may be admitted to any one of the following classes of membership, subject to payment of the admission fee and annual subscription applicable for the relevant class of membership
(a) Full Playing Member
(b) Social Playing Member
(c) Supporter Member
(d) Affiliate Member; or
(e) Life Member”

Motion to accept: Gavin Mears, Seconded: Joel Larsen
Accepted unanimously.

SPECIAL RESOLUTION 2
That the Constitution of Sydney Rangers Football Club Inc. is amended to read as follows:
Adding new Rule 4.3(d) to read as follows:

“4.3 Affiliate Member

(d) Affiliate members are those who are financial members of an affiliated Club as agreed by the Committee, from time to time. Affiliate members are entitled to play in social games of the Club and are entitled to participate in playing, social and amateur competition activities as approved by the Committee, from time to time. Eligibility of any member to play in any game or competition or tournament is subject to the rules of any relevant organisation which controls the game, competition or activity and is subject to team selection”.

Motion to accept: Joseph Roppolo, Seconded: Mark Robinson
Accepted unanimously.

SPECIAL RESOLUTION 3
That the Constitution of Sydney Rangers Football Club Inc. is amended to read as follows:
Amending existing Rules 5.1(a) and 5.1(b) to read as follows:

“5.1 An application by a person for membership of the Club:
(a) must be made by the individual seeking membership of the Club using the My Clubmate membership online portal (at https://sydneyrangersfc.myclubmate.com) or in writing in the form as approved by the Committee from time to time or such other method as may be determined by the Committee from time to time, and
(b) which membership must be lodged with the Committee.

Motion to accept: Paul Flynn, Seconded: Mark Robinson
Accepted unanimously.

SPECIAL RESOLUTION 4
That the Constitution of Sydney Rangers Football Club Inc. is amended to read as follows:
Amending existing Rule 5.2 to read as follows:

“5.2 As soon as practicable after receiving an application for membership, a member of the Committee must refer the application to the Committee, which is to determine whether to approve, defer or to reject the application.

Motion to accept: Paul Flynn, Seconded: Mark Robinson
Accepted unanimously.

SPECIAL RESOLUTION 5
That the Constitution of Sydney Rangers Football Club Inc. is amended to read as follows:
Amending existing Rule 5.3 to read as follows:
“5.3 As soon as practicable after the Committee makes that determination to accept or reject the application, the Secretary must:
(a) notify the applicant, in writing, that the Committee approved or rejected the application (whichever is applicable), and
(b) if the Committee approved the application, request the nominee to pay (within the period of 28 days after receipt by the applicant of the notification) the sum payable under these rules by a member as entrance fee and annual subscription.”

Motion to accept: Bruce Nagle, Seconded: Mark Robinson
Accepted unanimously.

SPECIAL RESOLUTION 6
That the Constitution of Sydney Rangers Football Club Inc. is amended to read as follows:
Insert new Rule 5.4 to read as follows:

“5.4 If the Committee determines to defer the application, the Committee must as soon as practicable;
(a) notify the applicant, in writing, that the Committee deferred the application and identify the reasons for deferring that application; and
(b) inform the applicant of the date when the deferred application will be re-determined.”

And thereby;
Moves old Rule 5.4, to become new Rule 5.5 to read as follows;

“5.5 The Secretary must, on payment by the applicant of the amounts referred to in rule 5.3(b) within the period referred to in that provision, enter the applicants name in the register of members and, on the name being so entered, the applicant becomes a member of the Club.”

Motion to accept: Bruce Nagle, Seconded: Joel Larsen
Accepted unanimously.

SPECIAL RESOLUTION 7
That the Constitution of Sydney Rangers Football Club Inc. is amended as follows:

  • Deleting existing ‘Appendix 1 – Application for Membership of Sydney Rangers Football Club Inc.’ in the section titled, ‘Appendices’.
  • Amending the title of ‘Appendix 3’ in the section titled ‘Appendices’, such that it is now titled ‘Appendix 1 – Life Members’.
  • Thereby, amending existing Rule 9.4 to read as follows:

“9.4 The names of life members shall be recorded in Appendix 1 of these rules.”
Motion Accept: Gavin Mears, Seconded: Mark Robinson
Accepted unanimously.

Election of Office Bearers
6. The President (Gavin Mears) absolved the current committee, with the Secretary (Daniel Lord) directing the Returning Officer, Mitchell Coidan, to table nominations for President and Committee. Mitchell advised that he had received one correctly completed nomination for President for Joseph Roppolo. The Returning Officer further advised he had received four correctly completed and returned nominations for committee from Paul Flynn, Joel Larsen, Bruce Nagle and Mark Robinson. Daniel then advised that under the clubs constitution as only sufficient nominations were completed to fulfill the positions, all nominees were automatically elected to their respective positions.

General Business
7. The following items were presented in general business:

a. Daniel Lord presented a motion for the membership to bestow Life Membership upon club founding member Sheriff Mouakkassa for his work in establishing the club and actively growing the club as President in its formative years.
Seconded by: Joseph Roppolo, Unanimously Accepted

b.Joel Larsen presented an outline brief on the moving and establishment of the clubs new banking and saving accounts to the St George Bank as agreed at the last committee meeting.

c. Joseph Roppolo motioned for acceptance of a Mission Statement for the club (See previous website post).
Seconded by: Ben Bagshaw, Unanimously Accepted.

d. Joseph Roppolo motioned for acceptance of a Vision Statement and Principles for the club (See previous website post).
Seconded by: Daniel Lord, Unanimously Accepted.

e. Joseph Roppolo motioned for acceptance of Short, Medium and Long Term goals for the club (See previous website post).
Seconded by: Joel Larsen, Unanimously Accepted.

f. Mitchell Coidan motioned for the membership to bestow recognition and thanks to outgoing President Gavin Mears for his exceptional service in building the club over his tenure of eight years in office.
Seconded by: Bruce Nagle, Unanimously Accepted.

g. Bruce Nagle motioned for the membership to recognise and thank Ben Bagshaw and Mark Robinson for their tireless efforts in fundraising and assisting the committee in further developing and building the club.
Seconded by: Daniel Lord, Unanimously Accepted.

8. With no further business the outgoing President declared the meeting closed at 0923pm.

Gavin Mears (President and Chairman)
Committee
SYDNEY RANGERS FOOTBALL CLUB

 

 

ATTACHMENT A
TO AGM MINUTES
22 APRIL 2014

TREASURER’S REPORT 2014

I present for approval by the members the 1st July 2013 to 31st March 2014 Income Statement and selected supporting notes.

The club has maintained a healthy positive cash balance throughout 2013/2014 with a cash balance of $11,260 on the 31st of March 2014.

This year has seen the club host its biggest Mardi Gras 6 a side tournament to date with almost 150 participants. After buying the extra goals, balls, cones, tent etc to cater for the tournament, we still managed to make a profit of $347.40. We now have enough equipment to cater for future tournaments with minimal cost to the club.

We also put together one of our best Mardi Gras floats which we received lots of positive feedback from Mardi Gras themselves at a cost of $1588.05.

We have maintained a good working relationship with both the Harbour City Bears raising $1092.04 through the bear parties and Rock your Box with the IRH and Diva Fever parties raising $2586.02. Although some parties don’t make much money, the overall figure of $3678.24 is quite impressive.

Every year our members pay a membership fee, which in 2014/2015 will be increased to $50. This money helps run the yearly costs of our club like our insurance, which has been increasing every year. Our current insurance is $2531 while our membership fees are $1939.

I would like to point out that these type of fundraisers are vital to our club and how we give back to our members through team dinners, subsidies, end of year gala night to name a few. I encourage more members to put their hand up to volunteer at these events as it’s the same people all the time that help raise this money which benefits everyone in the club.

We have a good working relationship with ACON, Manhunt and The Midnight Shift and welcome SX as our preferred media partner.

This year the Rangers along with the Bats will host Pride Football Australia (PFA) again in Sydney. Last time the club held a very successful raffle which raised $4619 for the club, we hope to do something similar this year.

With all these funds generated, the committee made the decision to grow the Rangers brand through merchandise – polo shirts & bags, which has lifted the Rangers presence in the community. We encourage all winter comp players who joined in the current year to purchase a polo and bag from the Club.

This year the committee will look at Rangers singlet’s for the summer months.

 

Paul Flynn
Treasurer

 

ATTACHMENT B
TO AGM MINUTES
22 APRIL 2014

PRESIDENT’S REPORT 2014

As this is my final President report I would like to take this opportunity to address a few of the concerns I have heard floating about.

Firstly, the Committee and President are here to listen and talk about any issues you have. I have heard that some members are intimidated or even worried of consequence if they raise issues with the Committee. This could not be more wrong. We all like to hear from you if you have suggestions or different approaches, different directions, or ways we could improve the Club. I was always open to hearing from anyone about what you think we were doing right and wrong. But if you think we are doing things poorly or even flat out wrong, then those criticisms need to be coupled with suggestions. Not agreeing with us is not going to result in any negative consequences. I preferred it when members disagreed and had suggestions to try to change my point of view. It also gave me the chance to explain why decisions were made.

So if you have an issue with anything the Committee does or proposes speak up, offer your reasons why you disagree and what you would suggest as an alternative approach to that matter. We are only as strong as the support we get, and the ideas and suggestions we receive. The Committee won’t always get things 100% right but on the whole it does a very good job, and whilst you cannot be pleased everyone every time, on the whole I believe the right decisions are made for the benefit of the Club. But if you don’t agree speak to the Committee, tell them why. Don’t just let it be behind backs or niggling away. Express your concerns, make your points, and offer your suggestions.

Secondly. Membership fees. Yes they are going up to $50. Thats $50 per year, or about $0.86 per week. I know it seems a lot for new members who at the same time have to pay up to Balmain as well, and as we have done every year, there have been concessions to help reduce this burden, either by saying that the membership then covers for the following 12 months, or pro-rata arrangement or however a fairer balance is reached. But $50 is not a lot of money for an annual membership. And I hear people asking what they get for that $50:

  • Well the club provides around 45-50 Sundays of social soccer for FREE
  • We stage a summer nights comp of around 16 weeks. FOR FREE.
  • The $50 gives you the right to play in the winter competition.
  • It gives you the opportunity to be selected for the JF Cup.
  • You get discounts on Rangers merchandise.
  • Discounts at Silk Massage.
  • Discounts at Mad Pizza.
  • You used to get free entry then discounted drinks at the Midnight Shift.
  • Discounted entry fee for the MG tournament.

All that for $50 a year. If you were to play social tennis or volleyball or badminton you would pay around $10-$20 per week in addition to the annual fee. But mostly importantly you get peace of mind. The peace of mind from the knowledge that should you injure a passerby at social or at comp or most of our functions, the Club has insurance to cover that claim. Your $50 helps cover our Public Liability Insurance that means you have peace of mind in such an event. Our Club has really only 1 major compulsory expense and that is our Public Liability coverage. That costs around $2500 per year. Our Club has only 1 stable and secure source of income. Sponsorships can come and go. Cloak rooms have good days and bad days and again we can only do so many and it’s income is unreliable. Our only stable secure source of revenue are the membership fees. And that single source should cover our only compulsory expense. At this time it does not cover it in full but it is close. So whilst no one likes a fee to rise, I really think that the members get great value for their $50 per year. A lot of free football, some discounts, and most importantly peace of mind.

Lastly I know some people think that the Committee has done in relation to Darwin and Cleveland. I want to set the record straight. First in relation to Cleveland. The Committee has done very little pushing this tournament for the simple reason that last year when I emailed all players, and asked many players at social etc who was interested, I was given a resounding no as the vast majority of answers, though of course that was all in person and no one replied to the 4 emails sent on this subject. I asked over a period of weeks and only 3 players thought Cleveland might be worth going to. So I left it at that.

Darwin was a different matter. For almost 2 years, since Fair Day 2012, I emailed the organisers asking for football to be added to their sports listing. Joseph rang and spoke with his contact on numerous occasions. I emailed the organisers, the sports coordinators. That began in March 2012. In mid 2013 with no announcement football was added to the list, however we were not contacted at all. I think it was Akio who mentioned it was now on the list and also the IGLFA were asking me for information. It was another few months before I finally got a call from Olivia to ask us about football. We had a long conversation where I suggested they change it to a 6 aside tournament and put down that 2 teams from Sydney were registered. A month later OutGames tweeted that football would be a 7 aside tournament. We were not contacted or advised it was only sent out as a tweet with no mention of our involvement. In the interim I contacted, through IGLFA, nearly all the northern hemisphere clubs that I know to ask if they were interested. Melbourne was unsure at this time, we had maybe 2 teams, Hong Kong could not afford to come, and Japan had decided the saunas in USA were more appealing that Darwin. The response from the northern hemisphere clubs was as expected. May is finals time and there was no way they could come here at that time and besides they were all focused on either Paris in June or Cleveland in August. In March this year, after many more emails, Olivia finally called me again. I advised her of the response from northern hemisphere teams. I pointed out the problems we had had getting any info and she admitted theta until that week they didn’t have fields or any idea what to do regarding football as Football NT had replaced nearly all its staff and no one was able to help them. It was during this call that I suggested the Gayathlon since football had 1 team, basketball 2 teams, volleyball 3 teams and touch football 2 teams. So no men’s team comp had enough to stage a tournament at all. Contrary to what some people thought we did a lot of pushing and following for Darwin. I did mention this in my many emails, but it was always that there was no news. Not because we didn’t try but because they didn’t respond or because they didn’t know either. It was a debacle at their end. For over 2 years we tried to communicate. It took them 18 months to even respond once, then another 2 months to tweet a position then 3 months to reply to my, Joseph’s and Akio’s requests. And at no time did they promote that we would have 2 teams going. We did try. But we were the only ones trying.

In conclusion, sometimes it seems like a Committee is not doing much, and sometimes aiming too high. Not always will you know everything that is going on behind the scenes, and sometimes even when it is disseminated, some information gets lost in all the current goings on.

Gavin Mears

President

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